Effective Date: September 6, 2026
These Terms of Service (“Terms”) govern your use of Race Gator websites, applications, race registration services, community features, race director tools, and related services. Race Gator is operated by Racing Portal LLC (“Race Gator,” “we,” “us,” or “our”).
By accessing or using Race Gator, you agree to these Terms. If you do not agree, do not use Race Gator.
You must provide accurate information when creating an account or using Race Gator services. You are responsible for maintaining the confidentiality of your account credentials and for activity that occurs under your account.
You may not use another person’s account without permission or create an account using false or misleading information.
Race Gator provides race discovery and event information supplied by event organizers, public sources, users, and other sources. We work to maintain accurate listings, but we do not guarantee that every event detail is complete, current, or error-free.
Event dates, locations, distances, pricing, availability, registration deadlines, course details, policies, and other information may change. Users should verify important event details with the applicable race organizer when necessary.
Race directors and event organizers may submit races, claim existing race listings, and use Race Gator tools to manage or promote events.
By submitting, claiming, or managing a race, you represent that you are authorized to act on behalf of the applicable event or organization and that the information you provide is accurate and not misleading.
Race Gator may review, approve, reject, edit, suspend, or remove submissions or claims when reasonably necessary to protect listing quality, users, event organizers, or the integrity of the platform.
Race Gator may provide registration services for certain events. When you register, you agree to provide accurate participant information and comply with the rules, requirements, waivers, and policies applicable to that event.
Registration eligibility, event participation requirements, age restrictions, deadlines, capacity limits, and event-day rules are determined by the applicable race organizer.
Race Gator may transmit participant and transaction information to the applicable event organizer and authorized service providers as necessary to administer the event.
Registration fees and other charges shown during checkout are due at the time of purchase unless otherwise stated.
Race Gator may use third-party payment processors to process transactions. By submitting payment information, you authorize the applicable payment processor to charge the selected payment method for the amount shown.
Refund, transfer, deferral, cancellation, and event-change policies may vary by race. Unless Race Gator expressly states otherwise, the applicable event organizer’s published policy governs participant refund and cancellation rights.
Race Gator does not guarantee that an event will occur as scheduled. Events may be postponed, modified, relocated, shortened, converted, or canceled due to weather, safety concerns, governmental action, organizer decisions, force majeure, or other circumstances beyond Race Gator’s control.
Participation in races and endurance events may involve physical exertion, travel, weather exposure, traffic, terrain, crowds, equipment, and other risks.
Where required, participants must review and accept the applicable event waiver or release before completing registration.
Race Gator does not organize or control third-party races unless expressly identified as doing so. Event organizers are responsible for event operations, safety planning, course management, permits, staffing, timing, medical support, and other event-day responsibilities.
Race Gator may provide profiles, groups, posts, comments, messaging, or other community features.
You agree not to use Race Gator to harass others, impersonate another person, publish unlawful or abusive content, distribute malware, attempt unauthorized access, engage in fraud, interfere with platform operation, or violate the rights of others.
We may remove content, restrict features, suspend accounts, or terminate access when reasonably necessary to enforce these Terms or protect users and the platform.
You retain ownership of content you submit to Race Gator, subject to the rights you grant us below.
By submitting content, you grant Racing Portal LLC a non-exclusive, worldwide, royalty-free license to host, reproduce, display, distribute, format, and use that content as reasonably necessary to operate, promote, and improve Race Gator and the applicable race listing or service.
You represent that you have the rights necessary to submit the content and that its use by Race Gator will not violate the rights of another person or organization.
Race Gator, its software, branding, logos, graphics, designs, databases, features, and other platform content are owned by Racing Portal LLC or its licensors and are protected by applicable intellectual property laws.
You may use Race Gator only for lawful personal or business purposes consistent with these Terms. You may not copy, reverse engineer, scrape, resell, reproduce, or exploit Race Gator services or content except as permitted by law or with our written permission.
Race Gator may link to or integrate with third-party websites, registration services, payment processors, maps, email providers, social platforms, sponsors, timing companies, or other services.
We are not responsible for the content, availability, security, or practices of third-party services that we do not control.
We may modify, suspend, limit, or discontinue any part of Race Gator from time to time. We do not guarantee uninterrupted or error-free operation.
Maintenance, outages, software errors, internet failures, third-party service interruptions, security incidents, or other events may temporarily affect availability.
Race Gator is provided on an “as is” and “as available” basis to the fullest extent permitted by law.
We do not warrant that race listings, event information, community content, third-party information, results, registration data, or other content will always be accurate, complete, current, available, or error-free.
Nothing on Race Gator constitutes medical, legal, financial, or professional advice.
To the fullest extent permitted by applicable law, Racing Portal LLC and its owners, officers, employees, contractors, affiliates, and service providers will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages arising from or related to your use of Race Gator.
Race Gator is not responsible for injuries, losses, delays, cancellations, weather conditions, event operations, organizer conduct, course conditions, participant conduct, third-party services, or other circumstances outside our reasonable control.
You agree to indemnify and hold harmless Racing Portal LLC and its affiliates, owners, officers, employees, and service providers from claims, damages, losses, liabilities, and expenses arising from your misuse of Race Gator, your violation of these Terms, or content you submit that infringes the rights of others.
We may suspend or terminate access to Race Gator if we reasonably believe an account is being used fraudulently, unlawfully, abusively, or in violation of these Terms.
You may stop using Race Gator at any time.
Your use of Race Gator is also subject to our Privacy Policy.
We may update these Terms as Race Gator evolves. When we make changes, we will update the effective date shown at the top of this page.
Your continued use of Race Gator after updated Terms become effective constitutes acceptance of the revised Terms.
These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles, except where applicable law requires otherwise.
Racing Portal LLC / Race Gator
Email: support@racegator.co
Effective Date: September 6, 2026
Race Gator (“Race Gator,” “we,” “us,” or “our”) is operated by Racing Portal LLC. This Privacy Policy explains how we collect, use, disclose, and protect information when you use Race Gator websites, applications, race registration services, community features, race director tools, and related services.
By using Race Gator, you acknowledge the practices described in this Privacy Policy.
We may collect information that you provide directly to us, including your name, email address, phone number, mailing address, account information, profile information, race registration information, event preferences, race results or participation information, communications with us, and information submitted through Race Gator forms.
When registering for an event, we may also collect participant information required by the applicable race, such as date of birth, gender, emergency contact information, apparel selections, waiver acknowledgments, and responses to registration questions.
Race directors and event organizers may provide information about themselves, their organizations, and their events when submitting, claiming, managing, or promoting races through Race Gator.
We may also automatically collect certain technical information when you use Race Gator, such as device and browser information, IP address, pages viewed, race listings viewed, registration links selected, referring pages, and other information about how our services are used.
We may use information we collect to provide and operate Race Gator; create and manage user accounts; process race registrations; communicate registration and event information; provide race discovery, results, community, and race director features; maintain and improve our services; respond to support requests; prevent fraud or misuse; analyze how Race Gator is used; and comply with applicable legal obligations.
We may also use contact information to send Race Gator news, event information, promotions, or other marketing communications where permitted by law. You may unsubscribe from marketing emails using the unsubscribe link provided in those messages. Transactional or service-related communications may still be sent when necessary to provide services you request.
When you register for a race through Race Gator, information necessary to administer your participation may be provided to the organizer of that event and its authorized service providers.
Race organizers may use participant information for legitimate event-related purposes such as participant management, race communications, bib assignment, timing, results, safety, fulfillment, and other activities necessary to conduct the event.
Event organizers are responsible for their own handling of participant information once provided to them and may have their own privacy practices.
Race Gator may use third-party payment processors to process registration fees and other transactions. Payment card information may be collected and processed directly by the payment processor rather than stored by Race Gator. We may receive transaction information such as payment status, transaction identifiers, amounts, and related information needed to administer your purchase or registration.
Race Gator may allow users to create profiles and participate in community features. Information you choose to make available through a public profile, group, post, comment, or other community feature may be visible to other users or the public.
Please use care when deciding what information to share publicly.
Race Gator may use cookies and similar technologies to operate the website, maintain sessions and account functionality, remember preferences, understand site usage, measure performance, and improve our services.
We may use analytics and other technology providers to help us understand how visitors interact with Race Gator. These providers may process technical and usage information on our behalf.
We do not sell personal information in the ordinary meaning of selling personal information for money.
We may disclose information to event organizers when necessary to administer an event or registration; service providers that help us operate Race Gator; payment processors; email and communications providers; hosting, database, analytics, security, and technology providers; professional advisers when appropriate; or governmental authorities when required by law.
We may also disclose information when reasonably necessary to protect Race Gator, Racing Portal LLC, our users, event organizers, or others from fraud, security threats, unlawful activity, or harm.
If Racing Portal LLC or Race Gator is involved in a merger, acquisition, financing, sale of assets, reorganization, or similar business transaction, information may be transferred as part of that transaction subject to applicable law.
We retain information for as long as reasonably necessary to provide our services, maintain appropriate business and transaction records, resolve disputes, enforce agreements, meet legal obligations, and protect the security and integrity of Race Gator.
Retention periods may vary depending on the type of information and why it was collected.
We use reasonable administrative, technical, and organizational safeguards designed to protect information under our control. However, no website, database, network, or electronic transmission can be guaranteed to be completely secure.
Depending on where you live and applicable law, you may have rights concerning your personal information. You may also request that we correct or delete certain information associated with your Race Gator account, subject to information we are required or permitted to retain.
You may opt out of marketing emails by using the unsubscribe link included in those communications.
Privacy-related requests may be sent to support@racegator.co.
Race Gator is not intended for children to independently create accounts or use services where parental or guardian consent is required by law.
Races may permit minors to participate. When information about a minor is required for race registration, a parent, legal guardian, or other authorized adult should provide the information and complete any required consent or waiver process.
Race Gator may contain links to race websites, registration providers, sponsors, partners, or other third-party services. We are not responsible for the privacy practices, content, or security of third-party websites or services that we do not control.
We may update this Privacy Policy as Race Gator evolves or as legal, operational, or regulatory requirements change. When we make changes, we will update the effective date shown at the top of this policy.
Racing Portal LLC / Race Gator
Email: support@racegator.co